Every medical office is required to run on a both cost-effective and well-organized medical billing software program. This software manages everything, from record-keeping of patients and planning appointments, placing payments, and distributing out weekly or monthly patient statements.

Currently, billing is either paper or web-based.  Paper-based consists of physical paper that has medical records in order to maintain and track of patient visits. Web-based uses all means of a digitization process where patient data and visit records are kept in an electronic platform and tends to be very user-friendly, requiring very little training in order to manage to software adequately.

Paper-based software is maintained by the biller’s input of data from the physical records into offline software. Web-based medical records do not utilize that method due to patient records being directly entered into the platform when the patient appointment occurs, resulting in not keeping a paper chart from the patient.

Advantages of Web-Based Medical Software

Internet-based software can be of much help if you’re in the early stage of this sort of software or if you have a low-end computer and don’t have the hardware to store all of your records. Being your practice data saved on the Internet, your office doesn’t need to incur in additional expenses for keeping and maintaining a server in order to keep your records.

Web-based software runs a slightly different. Normally, you’ll create an account and your data and the program will be stored online within a platform-like interface. This results that in order to get access to the program, you have to have Internet access, because that is where data is kept.

A web-based software is suggested for any small and mid-sized organizations and billing companies in the market for an inexpensive and predictive system to use. Non-web-based medical billing software forces you to manually import and export every single entry made through the software.

Web-based software are fairly intuitive and easy to use, and all the main functions required for billing are built-in. This is perfect for a billing service of a small group practice. You can store everything on every claim line. You have full access as well, to the information through mainstream Software for data analysis.

These can be utilized across a wide span of medical specialties, those that include mental health, family medicine, cardiology pediatrics, podiatry, chiropractic and many others.

Offline Software: Merits and Demerits

One of the main drawbacks of web-based medical billing software is the absolute necessity of an Internet connection. If you do not have access to Internet, this is where the applicability of offline software emerges.

Irrespective of your work location- hospital, office or if you work from home, if your internet is not reliable you won’t be able to work, at all. As it all relies on Internet access, you would be obliged to be where an Internet connection is available.

Filling the gap of non-web-based software are numerous programs – several free of cost– which are not required to have any sort of internet connection, but can operate on major Operative Systems as an installed or self-hosted software.

Non-web-based software is often recommended to a small organization that has a rather small number of patients and claims. Also, it is endorsed for hospitals or offices, which want to prevent the monthly and permanent charges that imply acquiring a web-based software. But updates for the software wont be automatically installed, and might require you to get an Internet connection anyway.


As of this article, there are plenty of options for either web-based software or offline software, so researching what your practice or hospital will need in order to fit its requirements is prudent. Web-based software will clearly be the standard of the future but in the meantime, offline choices will remain in the market waiting to suit your organization’s needs.